Library Acquisitions Coordinator - Duane Morris LLP - Philadelphia (Hybrid)

  • 5 Apr 2023 5:11 PM
    Message # 13158247
    Anonymous member (Administrator)



    OVERVIEW:  Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. 

    SUMMARY:  The Library Acquisitions Coordinator is responsible for the Library's purchasing needs and facilitation of payments pertaining to domestic offices. The Coordinator communicates needs with vendors and collaborates with the Finance department, Library staff members, and other firm departments in order to fulfill requests and resolve any questions regarding orders and payments.


    ·         Places new or renewal orders and cancels orders of physical and electronic materials for our clients, the Library department, and attorneys in all US offices.

    ·         Processes and prepares payment for all department invoices, renewals, check requests, credit card statements and other transactions.

    ·         Maintains accurate and complete records of all Library financial contacts and transactions, including vendors, purchases, renewals, invoices, payments, cancellations and credits.

    ·         Assists the Library director in preparing reports and statistics regarding the Library's financial transactions and budget. 

    ·         Establishes and maintains relationships with vendors and employees to ensure that materials are properly ordered and that all bills and accounts are paid and up-to-date. Effectively works with relevant people to resolve problems, including the timely delivery of or payment for materials.

    ·         Proactively identifies and suggests improvements that will increase the efficiency, accuracy, and transparency of the Library's financial processes.

    ·         Cross trains with other members of the Technical Services department to serve as back up, as needed.

    ·         Provides support or advice regarding financial transactions in non-US offices, as required.

    PREFERRED QUALIFICATIONS: Ideal Candidate: Experience working with legal publishers; experience working in a law firm environment, ideally a law firm library or experience working in an academic or court setting working with legal publishers; advanced Excel skills. Excellent organizational skills, time management skills, and ability to prioritize work to meet deadlines. 

    Education and/or Experience:


    ·         High School graduate or equivalent

    ·         A minimum of 5 years of experience in a Library Acquisitions or similar role

    ·         Intermediate skill with Office, including Microsoft Excel and Microsoft Outlook

    ·         Knowledge of basic accounting practices


    ·         Associate's degree

    ·         Advanced skill with Microsoft Excel

    ·         Familiarity and experience with an integrated library system

    ·         Experience handling legal materials

    Other Skills and Abilities:

    The following will also be required of the successful candidate:

    ·      Strong organizational skills

    ·      Strong attention to detail

    ·      Good judgment

    ·      Strong interpersonal communication skills

    ·      Strong analytical and problem solving skills

    ·      Able to work harmoniously and effectively with others

    ·      Able to preserve confidentiality and exercise discretion

    ·      Able to work under pressure

    ·      Able to manage multiple projects with competing deadlines and priorities


    ·         Comprehensive Healthcare, Dental, Vision, and Prescription Plans

    ·         Commuter, HSA and FSA Spending Accounts

    ·         Short-term and Long-term Disability and Life Insurance Coverage

    ·         401k and Pension Plan

    ·         22 PTO Days, 11 Paid Holidays

    ·         Employee Referral Bonus ($3,000.00)

    ·         Professional Development Training

    ·         Back-Up (Family) Care Advantage and Employee Assistance Program

    EEO STATEMENT:  Duane Morris is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.  If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.

    DATA PRIVACY STATEMENT:  Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

    Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

    Duane Morris is committed to protecting personal data and respecting your privacy.

    Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

    Data Privacy Statement


    The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements.  In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.

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