Library Assistant at Montgomery, McCracken, walker & Rhoads, LLP

Library Assistant (Serials and Acquisitions) 

        As part of the library team, the Library Assistant is responsible for all serials and acquisitionsrelated technical processing including intermediate level database maintenance functions using the library automated system, EOS.  This position works closely with everyone who performs EOS related duties. The Assistant is also responsible for administrative assistance to all Librarians including but not limited to acquisitions, filing, circulation, interlibrary loan, print and online ready reference.  The position reports to the Director of Library Services.

The Library Assistant: 

Sets up and maintains serial records, patron records and routing information. Uses a variety of sources, other OPAC’s, and publisher websites to set-up and troubleshoot EOS serial records.

Checks in all serial subscription publications using library automated system and handles distribution of routed material

Processes all new publications using MMWR procedures

Claims new orders and subscription materials that have not been received

Handles routing processes including scanning and distribution of table of contents

Maintains statistics and monthly reporting 

Performs data entry and other clerical tasks as needed.

Locates and delivers requested  documents  as needed.

Consults with a Librarian if uncertain how to handle a situation

Responsible for shelving and maintenance of Philadelphia print collection.

Assists with loose-leaf and pocket part filing and book shifting as needed

Responsible for ILL record maintenance

Assists with ready reference requests

The job requires the following experience/credentials: 

At least one year of library technical services experience working with a library automated system.

Basic understanding of bibliographic cataloging records and the interrelationship with serials and acquisitions modules

Ability to communicate clearly, both orally and in writing.

Intermediate knowledge of computer programs including Word, Outlook and Excel.  Good keyboarding skills. 

Ability to prioritize and organize multiple tasks.

Ability to operate independently. 

Ability to follow directions and report on potential problems

Attention to detail with good organizational skills

Shows initiative and good judgment concerning technical processes

Ability to question inconsistencies and recommend solutions

Knowledge of and ability to perform basic legal research and pull documents from online subscriptions.

Excellent customer service skills

Ability to lift and/or move 25 lbs, climb ladders, push book carts, unpack boxes and move books

        The job requires a High School Degree or equivalent, with a Bachelors degree preferred.

        Montgomery, McCracken, Walker & Rhoads, LLP, is a regional law firm, with over 300 employees.   We’re headquartered in the heart of Center City Philadelphia. 

        Montgomery, McCracken, Walker & Rhoads, LLP offers an outstanding benefits package, including three weeks vacation per year  to start, profit sharing, 401(k) with match, and BC/BS health insurance for as little as $25 per month. 

        To apply, please e-mail a resume, cover letter, and the names of three references to Montgomery, McCracken, Walker & Rhoads, LLP, at staffing@mmwr.com    

Please, no third parties or phone calls.  EOE.